Fancy a Job in renewable Energy?

37hours per week

£12,500 PA

Working from Armaside, Lorton between the hours of 8.30am and 4.30pm, Monday to Friday (hours are flexible).

Must have the following: Computer skills in MS Office (including Outlook), good telephone manner, time keeping & organisational skills.

Occasionally you'll be asked to attend show stands which may involve longer hours

Roles and responsibilities may include: Answering calls, filing, maintaining office documents, organising work, emailing customers, ordering stationary & other

Closing date is close of play on Wednesday the 15th of Febuary 2012

DUTIES AND RESPONSIBILITIES

The Office Assistant will be fundamentally responsible for the processing of new and existing client details and the corresponding process that applies to each site visit or customer contact.

The Office Assistant will maintain the office environment by answering phones, filing, and performing special projects such as direct mail campaigns, proofreading and editing and other office related work. Seasonally the Office Assistant will be asked to participate in special events planning and preparation.

1. Database Entry:

Input client details into database, make routine address changes and update customer contact.

Process incoming cheques; create daily ledger of deposits.

Prepare response letters to client interest from emails, letters, phone calls etc.

Prepare mailing lists, reports and as otherwise required.

2. Office Management:

Maintain office filing and storage systems.

Keep filing/document management system for electronic and paper documents organized

Monitor and order office supplies.

Distribute/file all incoming mail.

Perform errands that assist daily functions: post office, bank, etc.

General reception duties. Return calls as appropriate, usually per request.

4. Staff Assistance:

Research, typing, correspondence, faxes, and filing.

Prepare Manuals and update manuals for continuing up to date literature on products.

Keep updated whiteboard stats list and jobs to do etc.

5. Communications:

Maintain up-to-date contact database and distribute info as and when applicable.

Assist with production of new marketing campaigns in particular stock of company stickers and labels for installations on site.

6. Event planning and implementation:

Assist in aspects of event planning as and when needed.

Help publicize company presence.

Assist with creation of flyers, special event notices, tickets, press releases, etc.

Assist at events, including setting up, breaking down and other tasks as needed

Perform clerical duties for events (task lists, stand info etc.)

7. Perform other tasks as identified by the Business Manager.

QUALIFICATIONS AND SKILLS:

Previous experience in an office setting required

Experienced administrative professional who is dependable and highly organized with business maturity, discretion, enthusiasm, and a positive attitude.

Technologically literate with strong computer skills including familiarity with Microsoft Word and Excel and other commonly used software would be a plus.

Good internet skills, including use of e-mail programs and group messaging

Good organizational skills and record keeping (attention to detail is critical)

Cheerful presence and people skills

Good oral and written communication skills

Self starter who can work independently

Skill in establishing priorities and managing workload

Ability to follow directions

Please forward CVs to mel@turbineservices.co.uk